Propilot is built for small property managers and independent landlords who need to fill vacancies faster without hiring more leasing staff.

AI property manager

Propilot is the AI property manager for lean teams.

Q: Is Propilot a full property management system?

Propilot is the AI property manager for repetitive property operations work across leasing, maintenance intake, tenant and owner communication, repair verification, and reporting. Many teams start with leasing because missed replies, slow follow-up, and unqualified showings are easy to see.

Q: Does Propilot replace my team?

No. Propilot handles repetitive leasing coordination and keeps work organized. Your team stays in control of approvals, exceptions, and final decisions.

Q: Can I try it on one vacancy first?

Yes. You can start with one active vacancy so your team can see how Propilot handles inquiries, follow-up, scheduling, and handoffs before expanding.

Q: What does no platform fee mean?

You can run one vacancy without a platform fee. Screening, lease-close, or paid setup terms are confirmed before launch.

Q: Do I need to switch property management software?

No. Propilot is designed to work alongside AppFolio, Buildium, Yardi, Rent Manager, or your current property management software. Your PMS stays the system of record while Propilot keeps inbox, listing, calendar, and workflow context organized before approved updates reach your team.

Propilot is the AI property manager for leasing, maintenance, tenant and owner communication, repair verification, and reporting. Propilot is the AI property manager for the work that keeps portfolios moving: leasing, maintenance, tenant and owner communication, repair verification, and reporting.

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Works alongside your PMS, inbox, listings, and calendar. Your team stays in control. Learn what a real estate copilot does .

AI property manager active

Unit 4B, portfolio work queue

0:08 reply

Renter

Is the unit still available? I can view it today.

Propilot

Available. Propilot checked fit, gathered move-in details, and prepared the showing.

Approval packet ready

Criteria, showing time, and screening handoff wait for a human decision.

Inquiry

0:00

new renter

0:08

answer sent

Qualified

7/7 fit

criteria matched

Approval

Ready

review

Inquiry

0:00

new renter

0:08

answer sent

Qualified

7/7 fit

criteria matched

Approval

Ready

review

Next action

Reply to renter

Availability and viewing intent captured.

inquiriesinquiries triaged

showingsshowings prepared

approvalapproval handoff

AI PM

Leasing
Maintenance
Tenant + owner inbox
Portfolio reporting

Works alongside your stack

Keep your PMS. Add the AI operator on top.

AppFolio, Buildium, Yardi, or Rent Manager can stay the system of record. Propilot works beside your PMS, inbox, listings, and calendar so routine work is handled before it reaches the record.

No platform migration

Human-approved handoff

Clean context before handoff

System of record

Your PMS stays in place

PMS

AppFolio

Buildium

Yardi

Rent Manager

System of record stays in place. Propilot prepares the work around it.

Propilot operator

Approved work packets

Approved leasing update

Showing context and next step ready for the record.

Maintenance packet

Issue, photos, urgency, access, and vendor notes organized.

Owner-ready summary

Routine work distilled before your team sends the update.

Supporters and sponsors

Trusted support around the stack.

Infrastructure, payments, and Canadian tech networks supporting the product we are building for property teams.

Routine property work has two bad options.

Leasing, maintenance, tenant messages, and owner updates all create the same drag: your team becomes the operating system. Add people too early and payroll grows before the workflow is clean.

Keep work manual

Your team becomes the routing system.

CoveragePatchy after hours

Team time10-20 hrs / vacancy

LeakGood renters and owners wait

Answer the same renter, tenant, and owner questions instead of moving work forward

Show units to prospects who should have been filtered out earlier

Rebuild context across inboxes, showing notes, tickets, forms, and spreadsheets

Same bottleneck

Add headcount early

Payroll arrives before demand is predictable.

Fixed costHigh before volume

RampWeeks

LeakSystems still missing

Hire around a leasing spike that may not repeat next month

Train another coordinator before the workflow is clean

Still depend on people to catch nights, weekends, and every handoff

The leverage point is the queue.

The leasing workflow still waits for someone to notice, sort, chase, and hand off the next step.

Hiring or hustling is not the leverage point.

Propilot gives the vacancy a queue: renter replies, qualification, showing context, and screening handoff stay moving until your team approves.

Propilot moves the queue while your team keeps approval control.

The repeat work moves before your team opens the inbox.

Propilot handles routine messages, packets, updates, and follow-ups across leasing and property operations. Your team reviews exceptions.

Inquiry to qualified showing

Lease faster. Same team.

Propilot answers the renter, checks fit, and gives your team the packet that matters.

Every lead gets a reply

Bad-fit tours get filtered

SMS · Oak Street

Prospect inquiry

Renter0:00

Is the unit still available for June 1?

Propilot0:18

Yes. Pets are allowed, the move date fits, and Wed 4:30 is open.

Renter0:41

Book it.

Showing packet ready for review

Approval packet

Everything your team needs before saying yes.

Move dateJune 1

Policy fitpets allowed

Tour slotWed 4:30

Qualified showing, no inbox digging

Tenant issue to vendor packet

Maintenance moves without the chase.

Tenant messages become usable context: photos, urgency, access, vendor notes, and follow-up.

Tenant context collected

Vendor handoff prepared

SMS · Apt 4B

Tenant maintenance

Tenant9:14

Water is pooling under the kitchen sink.

Propilot9:15

Send a photo. I am checking access, urgency, and vendor fit.

Tenant9:17

Photo sent.

Vendor packet drafted

Issue captured

Photos, urgency, access window, and property notes are collected.

Vendor packet ready

The next human touch starts from context, not a blank ticket.

Tenant kept updated

ETA request and closeout follow-up are queued before the chase begins.

Routine updates, real exceptions

Owners and tenants stay updated.

Propilot turns daily work into tenant replies, owner pulses, and repair checks. Your team handles exceptions.

Owners see progress

Tenants get closure

Owner pulse

Plain-English update from the work already handled.

Vacancy6 leads, 2 strong

Maintenance1 vendor queued

Exceptionspolicy review

Owner-ready without rewriting the day

SMS · Closeout

Tenant follow-up

Propilot

Is the sink holding after the repair?

Tenant

All good now.

Closed after tenant confirmation

Answers

routine questions

Qualifies

renter fit

Routes

maintenance context

Verifies

repair closeout

Reports

owner-ready pulse

Operations ledger

From scattered threads to a clean operating ledger.

Propilot does not add another place to manage work. It turns the messy middle into a clean ledger of context, approvals, exceptions, and record-ready packets.

Work docket, today

Context, approval, record state

collectdeciderecord

work	source	propilot gathered	team move	record state
Leasing Oak Street 2 bed	Listing inquiry, 9:14 PM	income fitpet rule checkedtour slot held	Approve showing	record-ready
Maintenance Unit 4B	Tenant SMS, 2 photos	leak severityaccess windowvendor history	Dispatch vendor	needs approval
Owner update Maple duplex	Owner email	lease clauserepair ETAtenant status	Send update	draft ready
Verification West 12th	Vendor closeout	tenant replyphoto mismatchticket note	Reopen ticket	exception
Reporting Portfolio brief	Closed activity	showingsrepairsresponse time	Review brief	owner-ready
Expanded handoff Unit 4B maintenance packet The manager sees the decision surface, not the whole thread. tenant issue Kitchen sink leak. Photos received. No emergency shutoff needed. access Tenant available Tuesday after 4 PM. Lockbox code confirmed. vendor context Preferred plumber available. Prior repair attached. team decision Dispatch now, or ask Propilot to collect one more quote.

Leasing

Oak Street 2 bed

record-ready

Listing inquiry, 9:14 PM

income fitpet rule checkedtour slot held

Approve showing

Maintenance

Unit 4B

needs approval

Tenant SMS, 2 photos

leak severityaccess windowvendor history

Dispatch vendor

Owner update

Maple duplex

draft ready

Owner email

lease clauserepair ETAtenant status

Send update

Verification

West 12th

exception

Vendor closeout

tenant replyphoto mismatchticket note

Reopen ticket

Reporting

Portfolio brief

owner-ready

Closed activity

showingsrepairsresponse time

Review brief

Expanded handoff

Unit 4B maintenance packet

tenant issue

Kitchen sink leak. Photos received. No emergency shutoff needed.

access

Tenant available Tuesday after 4 PM. Lockbox code confirmed.

vendor context

Preferred plumber available. Prior repair attached.

team decision

Dispatch now, or ask Propilot to collect one more quote.

ready handoffs

closed loops

exception

owner briefs

Built for lean property teams that need more leverage

For Property Managers

20-300 units

For growing teams that need faster leasing, cleaner maintenance coordination, owner updates, verification, and reporting without adding headcount.

Book a demo

For Self-Managing Landlords

Per Vacancy

For owners who want professional leasing and cleaner tenant communication without buying a heavy property management system.

Start free

Your PMS logs the record. Propilot moves the work around it.

AppFolio, Buildium, Yardi, or Rent Manager can stay the system of record. Leasing is the easiest proof: Propilot turns renter demand into qualified showings, screening context, and decisions your team can approve.

Leasing proof

Approved context before the PMS record.

MANY

Manual inbox

Replies, fit checks, and owner context live in different places.

reply needed

Still available?

fit unknown

Can I tour today?

context missing

Application sent

Propilot

qualifies renter

Reply sentpass

Criteria matchedpass

Intent confirmedpass

ONE

Qualified showing

Approval-ready

Next calendar event

Alex M.

Tue 4:30 PM, Oak Street 2 bed

your

review

Ready for your final yes or pass.

Income matchedMove date confirmedTour booked

MANY

reply neededfit unknowncontext missing

ONE

Qualified showing

Propilot

qualifies renter

ReplyCriteriaIntent

Next calendar event

Alex M.

Tue 4:30 PM, Oak Street 2 bed

Approval-ready

Ready for your final yes or pass.

Income matchedMove date confirmedTour booked

Book a demo

Pilot workflow

Start with one workflow

Put Propilot on the messages, follow-ups, and handoffs your team already manages. Keep your current software, keep approval control, and confirm paid terms before launch.

Book a demo Start free

One live queue

inquiries

ready

Inquiry reply covered

Showing packet approval

Owner context queued

Property managers

Book a demo to see Propilot handle inquiries, follow-ups, approvals, and owner-ready context beside your PMS.

Self-managing landlords

Start on one rental and let Propilot organize inquiries, showings, and next steps while you approve decisions.

No platform fee

Run one vacancy without a platform fee. Screening, lease-close, or setup terms are reviewed before anything is billed.

Let Propilot handle the work between messages and decisions

Propilot keeps prospects, tenants, owners, vendors, and PMS context organized so your team spends less time chasing details and more time approving the right next step.

Works beside your PMS, inbox, listings, and calendar
Replies and follows up using your rules
Prepares approval-ready packets for your team
Escalates exceptions before they become surprises

Book a demo Start free

Keep your current software. Add Propilot where your team loses time.

Built for busy portfolios

20-300unit teams

"Leasing inbox stays covered"

Fast replies, follow-ups, and handoffs

"Owner updates stay clean"

"Approvals stay with your team"

Quick answers

Is Propilot a full property management system?

Who is Propilot for?

Does Propilot replace my team?

Can I try it on one vacancy first?

What does no platform fee mean?

Do I need to switch property management software?

Still have Questions?

Our team will answer all your questions. We ensure a quick response.

Contact Support Team

Propilot AI

Online

Active Pipeline

18 leads

6 qualified

Live Activity

Inquiry replied to

Just now

Showing follow-up sent

15m ago

Screening summary ready

1h ago

Approval-first AI

Lease faster. Operate leaner. Same team.

Start with one high-friction workflow. See how the AI property manager moves routine work, keeps context clean, and brings your team the decisions that need approval.

Book a demo Start free

Start with the workflows your team handles every day. Keep your PMS as the system of record.