How Propilot moves property work
Propilot organizes routine leasing and operations work so your team can approve the right next step.
New automation should earn trust. See the rules, context, and handoffs before work moves forward.
Propilot assistant
Ready to reply
See how Propilot handles inquiries automatically.
From workflow map to approval queue
Four simple steps to automated property management
What happens
- Capture the property, unit, and workflow context that matters
- List the PMS, inbox, listings, and calendar your team already uses
- Add templates, policies, and approval notes your team follows
What you do
- Answer a few questions about your portfolio
- Set your preferences (response time, approval thresholds, communication style)
- Review and confirm property details
Built for landlords who do not trust automation blindly
Transparency, control, and protection at every step
AI makes recommendations, you make decisions
- AI makes recommendations, you make decisions
- Critical actions require your approval
- You can override any AI decision instantly
- One click to take over any conversation
See everything, control everything
- Every message sent to tenants
- Every decision made and why
- Every handoff prepared for review
- Complete audit trail of all actions
What you control
- Notification preferences (real-time, daily, weekly)
- Approval thresholds (what needs your OK)
- Escalation triggers (when AI asks for help)
Rules and review before action
Your protection
- Your approval rules define what Propilot can move
- Screening and communication workflows keep review steps visible
- Jurisdiction-specific context can be captured in setup
- Sensitive decisions stay with your team
Our commitment
- We show the context behind each workflow recommendation
- We keep exceptions explicit
- We avoid unsupported claims about what your tools already handle
Your data, your control
- Bank-level encryption (256-bit SSL)
- SOC 2 compliance (in progress)
- No data sold to third parties
- You own your data — export anytime
Why this is not another software tool
Traditional property management software vs. Propilot
| Traditional software | PropilotBetter way |
|---|---|
Organizes your tasks | Moves routine tasks |
You click every button | AI handles routine, you approve exceptions |
Digitizes your workflow | Automates your workflow |
You're still the operator | AI operates, you're the owner |
Tool you use | Workflow layer you supervise |
Traditional software
Organizes your tasks
Propilot
Moves routine tasks
Traditional software
You click every button
Propilot
AI handles routine, you approve exceptions
Traditional software
Digitizes your workflow
Propilot
Automates your workflow
Traditional software
You're still the operator
Propilot
AI operates, you're the owner
Traditional software
Tool you use
Propilot
Workflow layer you supervise
The key insight
"DoorLoop is like having a really organized filing cabinet. Propilot is like having an employee who manages the filing cabinet for you."
Choose a first workflow
Start with the work that already has messages, decisions, and approval rules.
Map one workflow
Pick a vacancy, inbox, maintenance queue, or owner-update loop that already costs your team time.
Review rules and approvals
Set what Propilot can draft, what your team approves, and when exceptions escalate.
Launch with control
Run the workflow beside your current tools and expand once the handoff quality is clear.
Still have questions?
Common questions from landlords like you
Put Propilot beside one real queue
Use an active vacancy, inbox, or owner-update loop. Propilot shows the context, drafts the next move, and leaves approvals with your team.
No platform fee for the first vacancy. Paid screening, lease-close, or setup terms are reviewed before launch.
New workflow packet
Inquiry context, fit checks, and owner notes grouped for review.